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Mon, May 12, 2008 18:01 EDT

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Posted by: Laurie M. Orlov in Best Practices Topic: IT Organization ManagementBlog: Reinventing IT
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My recruiter friend Bob (19 years in the biz) gave me an earful the other day about how the hiring process seems interminable – even in a candidate-driven market.
His frustrated comment: “People understand how to pick out a car or buy a house. But hire a person? Oh wow, we can’t figure that out.” I think he has a point. Or many points – here are the top five for you to mull and wonder if this describes your world:
1. Candidate requirements aren’t prioritized. Bob refers to this as the “Mr. Potato Head” syndrome – a candidate grocery list assembled as the sum of all required parts. Instead, these need to be sorted -- hiring execs need to decide what matters most and what they can build on. Bob’s example: the need for a candidate who must have a background in an industry plus a technology plus project management and a successful implementation track record, with the interviewers split on the importance of one or the other.
2. Interviewers rarely compare notes. Beyond sorting up-front requirements and getting upfront consensus on the ranking, after the interviews with Jane Doe and John Smith are over, so is any discussion about them. So recruiters like Bob find that the interviewers didn’t talk over their impressions with each other and don't use ranking as context for their feedback.
3. Hiring managers don’t look past the near term need. One of Bob’s pet peeves is the hiring manager’s focus on today’s problems. He often sees a relatively small firm specify a chief architect role to design a new system when there isn’t enough to keep a senior person busy for more than 6 or 8 months. He asks: “What is this person going to do when all of the items on this list are completed? Don't generate a grocery list without knowing if you're cooking for a wedding or a Bar Mitzvah...”
4. Technology requirements are too narrow. Especially for senior people, Bob wants hiring managers to understand how quickly these candidates can come up to speed on new variants of old themes – particularly true when a candidate has deep exposure to an industry and knows multiple tech tools that are similar to, but not exactly the same as, a specified database, language, or application. Instead, resumes of talented candidates are too often scanned for alphabet soup keywords -- and discarded. Instead, hire smart people who communicate well.
5. Turnaround is slow – and candidates disappear. Bob reminds hiring execs that the most desirable candidates aren’t on the market forever. They may be interviewing with multiple firms even as they spend a great deal of time with you. (One senior executive described the 40 interviews before the firm offered the job!) In a process that can take 6 months or even longer, the short list may get shorter Hiring execs are too busy to finalize the decision. But they may find that the candidate they finally agree on isn’t available any more. Or that hiring execs and interviewers forgot to sell the candidate on what could be learned, how they can advance, and why they should accept an offer. Determine the importance and speed of the hire based on the cost of NOT filling the position.
Your thoughts welcome.
You are absolutely right, Laurie. In the past few years of working, I have experienced this from most sides of the table:
Congratulations on a point very well-made
Laurie,
You and your friend "Bob" are dead on target here.
I have been been both consulting and looking for a full-time position for several months now, as I've been documenting in my CIO.com blog (CIO Job Search: A Real Life Chronicle) In that time I have had some great interviewers who did everything your article says they should do - prioritized their requirements, sold me on the company, described my short-term and long-term responsibilities, and more.
Then again, I've had some individuals who did every single negative thing you listed during my interview, and more.
For example, I had one interviewer whom had already received a number of excellent referrals and recommendations for my work, including one individual inside his own team that specifically addressed how my direct skills and experiences were needed to meet some very critical needs for their project and for the firm. I had also spent several hours researching the firm, the project in question (a major international systems development and rollout), the individual hiring executive, and even the teams' makeup and project needs.
But, on the phone interview, the whole call was awkward and slow, even ponderous as the interviewer had obviously not prepared at all for our call, did not have my information in front of him, and ... I could hear him typing and shuffling papers as he continued to work during my interview! Not only was he being rude and unprofessional, but even when he did ask questions it was quickly and painfully obvious that he was not even paying attention to the answers I gave!!
I offered to reschedule when he wasn't so busy, but that went nowhere. After that call, I still followed up attentively with a thank you card (to him and to his secretary for her assistance), as well as voicemail and email attempts to move forward. Zero. From what I heard, the project languished for months because they never hired anyone with the experience needed to take it to the next stage.
Very nice post, and well aligned with literature on the subject. I recommend two books that offer popular treatment of the psychology of decision making:
The Paradox of Choice explains why we don't do well when we are deciding among too many alternatives: we become maximizers rather than satisficers. In other words, we try to find the mythical candidate who wins on all criteria, when what we should do is define what constitutes good enough.
Fooled by Randomness explains our tendency to confuse signal and noise. One of the consequences is that we overfit conclusions to our limited evidence (e.g., overemphasizing candidate skills that are relevant to near-term needs).
I also like Max Bazerman's treatment of the subject.
In any case, you are doing a service to your readers to enumerate these mistakes, and I hope I am adding fuel to your fire.
I think your assessment is spot on. As one of the leaders of a Ministry of folks "In Transition" and personally having faced the interviewing process so often, it is a wonder why the collective interviewers don't create a Priority List with Weighted Ratings on the traits and/or experience that are most important to the organization.
This is one of the reasons I believe that executive turnover is high in today's market as hiring for the immediately problems, rather than for value creation and relationship development, is one of the fatal flaws in todays' hiring practices.
Gerry Fusco